Job Posting: Research Coordinator, Making it Work Study

Position: Research Coordinator, Making it Work Study
Hours of work: Minimum of 20 hours per week, and up to 37.5 hours per week depending on successful candidate’s interest / desire. Number of hours per week is flexible and will be decided on with the right candidate. At a minimum the position would be 0.5 FTE but would consider alternate FTE’s (at PAN 1.0 FTE = 37.5 hours)
Contract Term: Position is available immediately – and will go to December 31, 2022
Remuneration: $45,000 – $55,000 based on experience. Salary will be pro-rated to reflect number of hours worked / FTE status agreed upon in the contract
Location: Remote/virtual work position; location can be flexible within British Columbia


The Pacific AIDS Network (PAN) and the Making It Work project are seeking a Research Coordinator (the Coordinator) to support this community-based research study and case study sites in Prince George, Smithers, Victoria and Vancouver. Making it Work is an Indigenous focused community-based research (CBR) study, taking a realist evaluation approach, looking at what services work well for people living with HIV, hepatitis C, and/or challenges with mental health or substance use. This project is looking to understand why, when, how and for whom, certain services work, particularly with Indigenous service delivery models.

The Coordinator position is housed within PAN and will work as a member of PAN’s CBR and Evaluation program (which is offered in partnership with the CIHR Centre for REACH in HIV/AIDS). The  Coordinator will work closely with the Making It Work Study leadership team, including co-leads Sherri Pooyak of the AHA Centre, and Janice Duddy and J. Evin Jones from PAN, and will report directly to PAN’s Research Manager.


About PAN

PAN is a vibrant, pro-active member-based coalition that provides a network to support the abilities and efforts of its 40+ member organizations to respond to HIV, hepatitis C and related issues in BC, including the overdose emergency. PAN provides networking opportunities; opportunities for mutual support; education and skills development; and opportunities for member organizations to participate in community-based research and evaluation projects. PAN facilitates knowledge translation and exchange (KTE) activities and the sharing of evidence-based practices; and undertakes collective action to influence public perceptions and policies affecting people living with HIV/AIDS, hepatitis C and those “at risk.”

PAN is an organization that recognizes our collective responsibility to address systemic and structural oppression, and challenge the stigmas that affect the lives of people in our community. Through our member organizations; our programming and activities; influence on government and non-government organizations; and community outreach, we consider it an integral part of our work to actively model a safe and inclusive workplace for all. This includes cultural humility and a commitment to  ensuring  cultural safety for Indigenous staff, members, partners, and participants. As we take active steps toward reconciliation through understanding, organizational learning, and action to address the ongoing impacts of colonization, we encourage diverse perspectives.  We continue to challenge ourselves to learn new ways to address the struggles of historically oppressed people and communities.


Job Description

Duties & Responsibilities

  • Work with PAN’s Research Manager to support Peer Research Associates on the project and responsible for supervising the Research Trainee on the project
  • Facilitate Peer Research Associate (PRAs) and Study Team meetings by organizing team video conferences and organizing face-to-face team meetings if/when COVID-19 restrictions on travel and gathering are lifted. The Coordinator will organize agendas, follow-up notes for all meetings, and develop plans for action items
  • Prepare and/or update research ethics board applications
  • In consultation with study team and PRAs, develop data collection tools and methods (quantitative survey and qualitative interview guide) that will be used at four case study sites around the province (Victoria, Prince George, Smithers and Vancouver)
  • Coordinate and participate in data collection with community research sites
  • Coordinate and support data analysis
  • Lead the review and revision, in collaboration with the Study Team, of a Realist Evaluation Framework and Context-Mechanism-Outcome statements through culturally safe consultations, including a series of virtual (and/or in person when possible) community meetings that will support the creation of a program theory
  • Support community research sites in capacity building related to the project and work in partnership with the community research sites and Peer Research Associates to recruit study participants
  • Support knowledge translation and communications activities
  • Ensure the smooth and efficient day-to-day operation of study activities; acts as the primary administrative point of contact
  • Facilitate and participate in report and publication writing
  • Support the writing of funding proposals as appropriate
  • Be an active contributor to the CBR and Evaluation Program team at PAN, including other duties as required and special projects identified that reflect both organizational need as well as employee interest



  • Undergraduate or Master’s degree in relevant discipline. Students are welcome to apply and hours/week can be flexible for the right candidate
  • Experience working with Indigenous communities in a culturally safe way
  • Excellent organizational, interpersonal, group team-building and facilitation skills as well as an ability to work independently
  • Knowledge of community-based research and/or participatory evaluation principles
  • Understanding of quantitative and mixed methods research, including case study approaches
  • Experience with developing data collection tools – i.e. surveys, interview guides, etc.
  • Excellent writing, presentation, and communication skills
  • Experience in or understanding of community engagement and participation in research, in HIV/AIDS and/or hepatitis C research this appears in the GIPA/MEPA and Nothing About Us, Without Us Principles
  • Proficiency in applicable software programs (i.e. Microsoft Office, Excel, etc.)
  • Proof of full vaccination against COVID-19 required (we will consider applications from candidates who have a medical exemption)



  • Comfort working on the computer, video conferencing, and collaborating at a distance
  • Self-starter, able to hit the ground running, able to work independently, dependable
  • Ability and willingness to travel, as COVID-19 allows (there are a number of case study sites around the province and there may be travel to each of these)
  • Skilled team player who is able to build professional and effective working relationships with a diverse group of stakeholders – respected and respectful
  • Ability to mentor and coach people new to a research role, by providing a safe space for learning and asking questions and direction on next steps
  • A hands-on, forward-thinking planner, problem solver and implementer, capable of anticipating and dealing with challenges proactively
  • Strong organizational skills, detail-oriented, ability to multi-task and manage time well
  • Values diversity, collaboration, transparency and partnerships


Application Process

We will begin reviewing applications December 13th, 2021 and this posting will remain active until the position is filled.

Please apply through Charity Village.

Only those candidates selected for an interview will be contacted.

We strongly encourage applications from Indigenous individuals and preference will be given to Indigenous candidates. We also welcome other candidates who possess a high level of cultural competence and understanding of Indigenous experience, communities, and issues. Additionally, we welcome applications from people living with HIV, hepatitis C and/or other lived and living experiences.


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