Job posting: Project Coordinator, SHAWNA Project

Starting Wage: $54,705 – $64,256 per annum
Status: Full-Time

Job Summary

The SHAWNA Project is a community-based research project focused on the experiences of cis and trans women living with HIV in accessing and navigating care, housing, social and legal supports. In particular, the SHAWNA Project is committed to ‘GIPA/MEPA’ principles of greater and meaningful involvement and engagement of people living with HIV and AIDS. Working with the SHAWNA cohort project while being supervised by the Principal Investigator, and also reporting to the PI, the Project Coordinator operates as a member of a multidisciplinary, collaborative research team, responsible for day-to-day coordination and implementation of the project including recruitment of study participants, communication and collaboration with community and clinical stakeholders and participants, and in-person or remote interviews on surveys with women living with HIV and AIDS.

The Project Coordinator works with community partners, participatory advisory groups and oversee informed consent, recruitment and screening of participants for both survey and any qualitative research as well as knowledge translation to support project goals, retention and follow-up, and community connections. The Project Coordinator is responsible for ensuring communication with community and fostering stakeholder relationships and functions as the point of contact to receive and convey information related to the project(s). They document, track and report on key activities; maintain an understanding of the project schedule, deliverables, and commitments; and work with relevant staff on developing project actions and monitoring deliverables. They communicate project status to all stakeholders and prepare reports, briefing documents and presentations; and coordinate and schedule research-related appointments and meetings.

Supervised by and reporting to a UBC faculty member, the incumbent works closely with academic and clinical researchers, the Division of Social Medicine, the UBC Department of Medicine, PHC, and PHCRI support staff, CGSHE staff, trainees, peer researchers, and a variety of community stakeholders. The Project Coordinator liaises with community stakeholders to facilitate knowledge translation activities to build awareness of research and to facilitate and maintain research capacity.

Organizational Status

This UBC position/project working under UBC faculty leads is based at the Centre for Gender & Sexual Equity, a UBC and SFU-affiliated academic research centre housed at Providence Health Care. The CGSHE is a network of over 30+ UBC and SFU faculty, their UBC/SFU research teams and affiliated trainees with shared mission and goals, and a strategic mandate of leadership in promoting gender equity and sexual health equity through in BC, Canada and globally.

Work Performed

1. Responsible for day-to-day management and implementation of the project, including remote and in-person surveys and qualitative in-depth interviews with women living with HIV and AIDS.
2. Oversees recruitment, informed consent, and conducts in-office and outreach interviews, and active referral to services to support project goals and ethical standards, following standard operating procedures.
3. Tracks project progress according to project plan, monitors and reports on the status of projects and major issues/obstacles encountered. In collaboration with the Principal Investigator, identifies and supports resolution to problems or barriers for successful research projects/change initiatives completion.
4. Provides training, support, and day-to-day supervision to relevant project interview/RA staff.
5. Oversees and responsible for project budget and reconciliation of project finances for project, as needed.
6. Manages the project schedule(s), deliverables, and commitments as set out in project charters and other work plans. Executes project plan according to project methodologies, ensuring the successful and coordinated completion of project components.
7. Communicates project status and contributes to positive working relationships with a diverse set of stakeholders, including community partners, members of communities affected by the research, government officials, policymakers, and practitioners (e.g., healthcare providers).
8. Writes reports and develops project knowledge translation materials for a wide range of audiences, and effective strategies for distribution of promotional materials.
9. Together with faculty lead, plans and manages all logistics for community advisory and partner meetings, including preparation and delivery of materials and presentations, producing research meeting agendas, minutes, and summaries, and follow-up with relevant stakeholders.
10. Oversees administration of research protocol, standard operating procedures, communication processes, and ethical guidelines for research involving human subjects (e.g., secure data storage and transfer, confidentiality).
11. Performs other related duties as assigned.

The incumbent will work out of CGSHE in designated, appropriate workspace at the CGSHE/ UBC Community Research Clinic and/or CGSHE Hornby St. offices. Travel to communities for meetings will be required from time to time (as public health orders allow).

Consequences of Error/Judgement

This position works with a high degree of independence and responsibility, and exercises a considerable amount of judgement. Errors in judgment could result in serious financial or reputational consequences for the CGSHE, undermining the Centre’s ability to meet commitments and achieve its strategic objectives, including the inability to successfully meet granting agencies’ deliverables. Inaccurate projections and forecasts could cause the CGSHE to make costly decisions regarding levels of investigator and staff resources and other support. Poor public/private sector relationships could result in a negative image of CGSHE/UBC and may impact levels of research funding made available through partnerships. Errors could result in significant concerns regarding the liability, credibility and integrity of the Centre, PHC/PHCRI, and UBC.

Supervision Received

Reports directly to the project UBC faculty lead. Works under general direction within established policies, procedures, and standards. Work is reviewed against task objectives and conformity to standards.

Supervision Given

Provides supervision and training to research staff (e.g., Interviewers, Research Assistants).


• Masters’s Degree in Public Health or Social Sciences, Sociology, Public Policy or related field, or an equivalent combination of education, training and experience.
• Experience or training in qualitative or mixed methods research an asset.
• Minimum two years recent, related work experience in project coordination, research or other relevant frontline work.
• Community knowledge or direct experience with communities marginalized due to social and economic disadvantage.
• Strong gender and sexual health equity and anti-oppressive lens and knowledge and experience with underserviced populations.
• Experience with conflict management and supervision of diverse staff. Research experience or training is an asset.
• Current CPR, sexual health, or naloxone administration training an asset. Class 5 Driver’s License an asset for use of CGSHE/UBC outreach van.
• Excellent time management skills including the ability to prioritize work and meet deadlines.
• Ability to work collaboratively with other team members and ability to work independently with minimal supervision, following project Standard Operating Procedures.
• Ability to communicate effectively both verbally and in writing.
• Excellent interpersonal skills and ability to work collaboratively with individuals at all levels internally and externally.
• Ability to manage multiple competing priorities and projects simultaneously in a fast-paced environment under deadlines.
• Demonstrated knowledge of and commitment to anti-oppression principles.
• Flexibility in hours and willingness to work across CGSHE/UBC offices and community to support outreach and recruitment.
• Ability to maintain researcher-participant confidentiality.
• Computer skills including experience in Microsoft Office suite (Word, Excel, PowerPoint).

We are prioritizing BIPOC and LGBTQ/2S people, as well as other grounded expertise with a human rights, sexual health, and reproductive justice lens.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the BC Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Métis, Inuit, or Indigenous person.


CLICK HERE to submit your application via the UBC website or submit your cover letter and CV to [email protected]

Application deadline October 27, 2021

We thank all applicants for their interest, however only shortlisted candidates will be contacted.