PAN seeks a part time Financial Manager. Under the direction of the Executive Director, the incumbent is responsible for coordinating all aspects of financial administration for PAN. Specific Areas include bookkeeping, payroll and benefits administration, accounts payable/receivable, and monthly and quarterly financial reports.
About Us
PAN provides a network to support and connect the abilities and efforts of its 40+ member organizations who are responding to HIV, hepatitis C and related issues in BC, as well as the drug poisoning crisis. Our work includes training and leadership development; research and evaluation; advocacy and policy change; and community building for positive change.
PAN offers a flexible workplace environment, is committed to work-life balance, and has created a culture that fosters relationships of mutual trust and respect between colleagues. To learn more about us please browse our site.
It is an integral part of our work to model a safe and inclusive workplace for all. This includes cultural humility and a commitment to ensuring cultural safety for Indigenous staff, members, partners, and participants. We challenge ourselves to learn new ways to address the struggles of historically oppressed people and communities. As a non-Indigenous organization, we acknowledge our own privilege and role in the systems of colonization, and we strive to dismantle them.
Duties and Responsibilities:
- Reports to Executive Director in a timely manner
- Oversees annual Audit of the Society
- Provides financial records and variance reports for the Society and departments, as requested by PAN Director(s)
- Provides quarterly financial reports with variance analysis for the Society to the PAN Treasurer and Board of Directors
- Is responsible for preparing financial reports for the Society’s funders (governmental and non-governmental) as needed and as outlined in contracts
- Implements financial controls including, but not limited to, bank accounts, bank reconciliations, accounts payable/receivable, storing and preparation cheques, preparation of Telpay payments, and
- Meets federal requirements of Revenue Canada (GST, Charity Return and others if required)
- In conjunction with the ED, provides input towards and oversees financial investments
- In conjunction with the ED, provides input towards and oversees insurance coverage
- Is the lead on the annual Budgeting process with support from Executive Director and other Director(s)
- Ensures the implementation of PAN’s Human Resources policies
Specific Tasks Include:
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- Overseeing tracking of Overtime and Vacation
- Providing payroll, year-end records, T4 slips and summaries
- Implementation of Employee Benefits package and tracking seniority
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Qualifications:
- Graduation from college or university in related area or CGA/CMA designation OR equivalent experience and education combination within a non-profit setting
- Excellent organizational and time management skills
- Excellent communications skills – written and oral
- Proficient with Quickbooks Accounting software
- Familiar with Telpay or equivalent electronic payment software
An ideal candidate will have the following characteristics:
- Ability to quickly learn and oversee a variety of operational areas.
- Ability to delegate effectively.
- Ability to think strategically and analytically.
- Ability to see the big picture, stay objective and make decisions and recommendations for the good of the organization as a whole.
- Ability to create and cultivate external relationships on behalf of the organization.
- Strong implementation skills.
- Strong role model for professionalism and accountability.
- Strong written, verbal, and online communications skills.
- Strong administrative skills.
- Strong working knowledge of MS Office suite; ability to learn new software quickly.
- Familiarity with non-profit/ charitable contexts and dependency on multiple funding sources.
- Familiarity with complex external stakeholder environments.
Other Requirements:
- Agreement in writing of confidentiality
- Criminal Record Check
We encourage you to submit your application as soon as possible. We will begin reviewing applications on April 19th. The competition will remain open until the successful candidate is found. Apply through Charity Village.
We encourage applications from Indigenous individuals, individuals living with HIV/AIDS and/or hepatitis C and members of other under-represented communities to apply.