Position Summary:
Reporting to the Executive Director and as a member of the Leadership Team, the Finance Director is accountable for the overall management of all agency financial services. The Finance Director manages an Assistant Finance Coordinator, works directly with an external auditor and the Board of Directors’ Audit Committee and Finance Committee as well as with the Board Treasurer, Program Director and the Executive Director. The Finance Director is responsible for the management and control of cash flow, payroll, accounts receivables, accounts payables, general ledger and Financial Assistant Fund for clients; investing surplus cash holdings to achieve maximum return; obtaining data required to establish the agency’s annual budget including the staffing component; preparing financial reports for review of the Executive Director and the Board of Directors; overseeing information services i.e. computer, telephone system, call system, and other electronic equipment; providing guidance with human resource and labour relation issues.
The Finance Director is responsible for the various reporting templates established in collaboration with Vancouver Coastal Health Authority to support the provision of the service and for the collection of defined financial and administrative reports.
Duties:
Accounting and Finance:
- Develops, implements, monitors, evaluates budgetary planning, accounting systems and asset control policies, procedures and programs, within the objectives set by/with the Finance Committee and within resources
- Participates with the Executive Director, Board of Directors and management team as a strategic partner in the development of strategic plans and the development of corresponding short and long term financial
- Identifies, manages, monitors and evaluates standards of financial operation and series within generally accepted accounting principles. Develops work procedures and ensures that department standards are maintained transactions are accurate and deadlines are met. Provides input on policies and operational requirements to the Executive Director
- Prepares or ensures the preparation of, and verifies the accuracy of accounting reports and records such as balance sheets, income statements, general ledger and annual T4 Slips, T4A Slips and will supervise
- Responsible to adhere to the regulatory reporting required by funding sources, within the expected
- To ensure effective cash management in terms of risk, return and obligations within the guidelines established by the Finance Committee
- Coordinates the development and compilation of all departmental annual operating and capital budget information and ensures inventory control for Insurance purposes. Reviews, advises on and maintains adequate insurance
- Works with the Program Director on budget prep and
- Works with the Program Manager and Clinical Supervisor and Program Coordinators on budgets and program guidelines
- Responsible for purchasing and associated costs controls
- Oversees cost control and reporting requirements for the Resource Development Program
- Follow up on overdue accounts and makes decisions regarding related Identifies reasons for discrepancies and takes corrective action.
- Acts for the Executive Director in his/her
- Develops and manages the HR systems and employee information, and advises the Executive Director on HR
- Works with the Executive Director and Leadership Team in developing new initiatives to support the strategic direction of the organization
- Coordinates the financial systems and controls for the fundraising events and grants
- Fulfills the role of Acting Executive Director during periods of absence of the Executive Director.
- Prepares the program budget and work with finance team on on-going financial matters
- Works with the Executive Director in staff planning and organizational structure
- Work with the Executive Director and Board in the Union negotiations
Human Resources
- Works with the Program Director in determining costings for staff and program costs and other relevant issues regarding
- Creates postings in accordance with the agency’s policies and the collective
- Responsible for hiring, dismissal and contract negotiations of all Finance Department staff.
- Participates in all Labour Relations activities with the Executive Director and as required, Program Director;
- Utilizes the two Collective Agreements (HSPBA and HSSCSA) for purposes of interpretation and application within the agency and consults with HEABC as needed.
- Recruitment and selection of staff by performing duties such as reviewing applications, collaboration in the development of interview questions and participate on interview panels. Perform all background checks and references.
- Orientation of new staff reports to the agency and departmental policies and procedures.
- Performance evaluations of staff reports,
- Goal setting, monitoring performance and corrective
- Ensure new staff receive an appropriate orientation
- Oversee staff performance assessments in a timely and consistent manner
- Work with Executive Director and the fund development team on proposals for value-add services
- Work with the Executive Director and Program Director to ensure programs operate within budget
Review complete job posting, including qualifications and how to apply.
This job description is not intended to be all-inclusive. Employees may be required to perform other related duties, to meet the ongoing needs of the organization. This position will remain open until a suitable candidate is found.