Stigma Assessment Cycle Gathering: Setting Our Sights
We look forward to seeing you when we gather to generate discussion and directions regarding the Stigma Assessment Cycle tool development.
We plan to make this a positive, safe experience for everyone, so please read this page thoroughly for gathering and COVID-19 safety information. Link to go to registration page is at the bottom.
We ask that everyone registers by September 23.
The When and Where of Getting Together
We will be meeting Thursday October 13, 2022, from 9:00 AM- 4:00 PM. The exact timing is to be confirmed, please plan for the day.
We are gathering at the YWCA Hotel in the downtown area of what’s commonly called Vancouver, located on the traditional and unceded territories of the Sḵwx̱wú7mesh (Squamish), the səlilwətaɬ (Tsleil-Waututh), and xʷməθkʷəy̓əm (Musqueam) First Nations. The YWCA Hotel is at 733 Beatty Street.
Please note that this event is by invitation only, so please don’t forward invitation to others. We are asking invitees to fill out the registration form so that we have information collated and easily accessible for planning purposes. Information collected through this form is confidential and will be used solely by PAN for attendance and evaluation follow-up.
All attendees will be provided with breakfast and lunch on the day of event. PAN is committed to learning from all our events and programs, so we ask that everyone complete the evaluation at the end of the day. For those traveling from out of town, please see the section below for more information.
Most attendees will gather in-person, and some will join us via Zoom. We support attendees’ choices to decide what is best for their health and work.
PAN is convening in-person events with considerations in place:
- Anyone participating in or attending events will need to provide proof of full vaccination (2 or more doses) – unless they have a medical exemption.
- All participants must be masked when indoors. Although the PHO orders/recommendations after April 8th, 2022 do not require this (with the exception of visiting long-term care facilities), we want to continue to ensure the health and safety of all those who attend our events, especially the most vulnerable and those who are immunocompromised.
- Please read the Face-to-Face Meeting Protocol before filling in your registration form.
- Please bring a COVID-19 Rapid test kit with you just in case. They are available for free from pharmacies.
- All participants must complete and submit the Information and Consent form by October 5
- All participants must complete and submit the Self-Declaration form by October 11.
Information for people traveling from out of town
“Out of town” is defined as a distance that would require ferry or plane travel. Those who prefer to drive over flying may do so, with allowances for mileage noted below. In order to make a claim for reimbursement, you must provide official proof of payment/receipts for all items you request, and they must be within PAN guidelines for reimbursement. PAN must have clear records for our financial accountability, so if you don’t provide receipts, we can’t reimburse you.
Flights: You are asked to arrange your own flights to and from Vancouver, and PAN will reimburse you/your organization after the event. PAN will cover the BASE PRICE of a flight including taxes and any airport improvement fees, but any additional charges are the responsibility of the individual or their organization. This includes, but isn’t limited to, baggage costs, changes to reservations, and other fees.
Ferries: You are asked to arrange your ferry travel to and from Vancouver. If you are driving from an island destination PAN will cover a reservation fee and the fare for a standard vehicle plus taxes; if you are a pedestrian and choose to walk-on and use transit (or if you’re travelling from Victoria the BC Ferries Connector motor coach) these fares and expenses are also eligible for reimbursement.
Additional costs, including additional travelers, baggage costs, etc. are the responsibility of you/your organization.
Mileage: Should driving be a necessary part of your travel to the event, PAN will reimburse 56.5 cents per km as per the Government of Canada rate at July 1, 2022. You will be expected to provide details of the km traveled in your request for reimbursement. For communities where flying would be the norm, mileage will be reimbursed only to the equivalent cost of an economy fare flight from that community.
Accommodation: PAN has set aside rooms at the YWCA Hotel for your stay on October 12 (room with private bath). You will be eligible for one night’s stay on October 12 unless travel back to your community can’t be completed on October 13. Please contact Janet immediately if this is the case. PAN will book and pay for your room, but you should be ready with a credit card to cover a deposit for room incidentals. PAN will not reimburse you for incidentals.
Meals: PAN will cover the cost of meals as required in the course of your travel to and from the event. This excludes the meals that will be offered on the day of the event.
Meal Allowance: The meal allowances for PAN are as follows (includes tip/gratuity):
Breakfast – $20 | Lunch – $25 | Dinner – $30
Receipts must be provided in order to receive reimbursement for the meal costs.
If you are travelling by a commercial coach line, we will also reimburse these expenses. Please note that travel receipts and boarding passes, where available, will be required with your reimbursement submission. Costs for cancelled or altered airfares/bus will not be reimbursed.
Submitting for Expenses: Please download and submit the Travel Expenses Claim Form with all receipts. Reimbursement requests must be postmarked by Wednesday October 26, 2022.
Failure to submit by this date may make you/your organization ineligible for reimbursement.
If you have further questions, please contact Janet Madsen
Email: [email protected]