2020 Educators’ Forum


Promoting Effective STBBI, HIV, Hepatitis C and Harm Reduction Education with Indigenous Peoples of BC

March 3 and 4, 2020

Location: Coast Coal Harbour Hotel, Vancouver, BC, the traditional territories of the Musqueam, Squamish, and Tsleil-Waututh people. There is a gender neutral washroom option available.

Application for this event is now closed. Please contact Stacy Leblanc if you have questions: [email protected]


General Application Information – Please read this information carefully before making an application 

About the Educators’ Forum

The First Nations Health Authority in partnership with the Pacific AIDS Network, CATIE, Vancouver Coastal Health, the BC Centre for Disease Control and YouthCO/ Yúusnewas, are excited to be hosting the 5th Annual Educators’ Forum: Promoting Effective STBBI, HIV, Hepatitis C and Harm Reduction Education with Indigenous Peoples of BC.  This is a two-day gathering for educators and harm reduction practitioners to learn, share wisdom and network.

The aim of the gathering is the promotion of effective STBBI, HIV, hepatitis C and harm reduction education with community educators. This is a participatory event to enrich community knowledge and connection, and it is expected that participants who attend will come prepared to share about their work with other attendees. We are currently finalizing the program, and you can view program here.

Please note that due to limited resources, submitting an application does not guarantee a spot at the Educators’ Forum.

Each person wishing to attend the Educators’ Forum is required to complete a separate application form. If you are a presenter or facilitator for the event, or a Planning Committee Member please contact Stacy Leblanc to receive the registration link ([email protected]).

Information collected via the application form is confidential and will be used solely for the purpose of determining attendance, evaluation purposes and for post-event follow up by the event sponsors.

The Planning Committee will review each application to help determine diverse geographic representation from around the province. Once the selections have been made you will be notified via email of your application status.

Accepted delegates will be provided with travel and accommodation support where required, but they will be negotiated on a delegate-by-delegate basis. All accepted delegates will be provided with free event registration and breakfast and lunch on each of the two days of the event. In exchange for this free registration all training participants agree to complete post event evaluations (one at the end of the training itself and a follow-up survey 3-6 months following the event).


Applying to attend the Educators’ Forum

Please read this information carefully as it contains all the pertinent information to submit an application. The deadline for submitting an application is Thursday, January 23, 2020, at 4 PM. Applicants will be informed of their status by Wednesday, February 5, 2020.

Space for this special event is limited and resources are finite. We therefore sincerely thank you in advance for respecting this and remind you that through the act of submitting an application, and should your application be successful, that you are agreeing to attend the entirety of all seminars, workshops, presentations, etc. that are part of the program. Failure to honour this agreement may result in your agency or organization being unable to register for future events as well as being billed for accommodation and conference food and beverage costs.

Exceptions will apply regarding health-related and/or exceptional circumstances. It is the responsibility of the individual to inform administrative staff as to the reason for lateness or absence.

Health Authority applicants please note: we are able to provide event registration at no charge should your application be accepted. We will do our best to support as many applicants as possible, but due to limited funds, subsidy application does not guarantee you will receive a partial or complete subsidy.

Late applications will not be accepted and the online form will close automatically at 4 PM (Pacific time) on January 23, 2020.


Registration and Event Meals Sponsorship:

All accepted delegates will be provided with free event registration and breakfast and lunch on each of the two days of the event. Dinners are the responsibility of individual delegates.


Travel and Accommodation Sponsorship:

Accepted applicants will be provided with travel and accommodation support where required, but they will be negotiated on a delegate-by-delegate basis. As noted above, due to limited resources we are not able to provide travel and accommodation subsidies to Health Authority employees.

If the accepted applicant requires travel/flight support to attend you will be asked to arrange your flight through the First Nations Health Authority travel agent. Costs covered will only include the flight; applicants will be responsible for baggage fees, change fees and related costs. Detailed booking information will be provided to applicants upon acceptance.

Rooms have been made available for accepted delegates at the Coast Coal Harbour Hotel. To ensure accommodation, applicants must submit the required accommodation information, via the online application form, at the time of submission.

Successful applicants will be eligible for one room night per day of training, unless you are not able to get back to your home community at the end of the session and in that case we will provide an additional night of accommodation. There will be no charge for shared rooms but if you request a single room, you/your organization will be invoiced a charge of $95.00 per night (you will be invoiced in advance of the training).


Cancellation, Changes and No-Show Policy:

All delegates are responsible for notifying the event registrar (contact information available at the end of this page) of any cancellations 5 business days in advance of their scheduled arrival (i.e., by February 25) in order to avoid accommodation, and conference food and beverage, billing for non-attendance. In the event that a person does not arrive at the training hotel for this training (a no-show) the committee will invoice the accepted applicant for accommodation costs (where applicable) and a registration fee to cover program, venue and meal costs.


Expense and Reimbursement guidelines for people travelling by car or bus:

We will reimburse accepted applicant’s mileage at $0.51 per kilometer, but only to the equivalent cost of an economy fare flight from that community. You will be provided with a reimbursement form at onsite registration and forms should be submitted directly to the First Nations Health Authority for reimbursement.

If you are travelling by a commercial coach line, we will also reimburse these expenses. Please note that travel receipts and boarding passes, where available, will be required with your reimbursement submission.

•  Costs for cancelled or altered airfares/bus will not be reimbursed.
•  Reimbursement forms will be available at the registration desk onsite.
•  Expense claims received after 14 days WILL NOT BE REIMBURSED.


If you have further questions, please contact:
Janet Madsen, Event Registrar
Capacity Building and Knowledge Translation Coordinator

Email: [email protected]


Please ensure you have thoroughly read the travel and accommodation information, the cancellation and no-show policy and the expense reimbursement guidelines.

We greatly appreciate the vision of our government funders and their ongoing commitment to supporting the work of the Pacific AIDS Network. In particular we gratefully acknowledge the Public Health Agency of Canada – HIV and Hepatitis C Community Action Fund. The views expressed herein do not necessarily represent the views of the Public Health Agency of Canada.